How to Enter a Loan in QuickBooks

Do you know how to enter a loan in QuickBooks? Getting a loan in QuickBooks is usually not a difficult task.

However, there are various steps taken to get a loan in QuickBooks. Forgetting one of these will leave you with a flawed duty.

All you need to know is what kind of loan it is. Such as current or long-term loans. You also need to know what the opening balance is.

How do I reconcile a loan with Quickbooks?

How to enter a loan in QuickBooks
How do I reconcile a loan with Quickbooks

If you want to reconcile your loan first, right-click on the loan in the account chart and click reconcile. Then enter the end date and current arrears in the Reconciliation window and reconcile.

Accurately recording loans in QuickBooks is another important part of your monthly bookkeeping process.

How to enter a loan in QuickBooks

If you want to create a liability loan account, you need to use the QuickBooks online login to sign in to your account. So how to enter loans in Quickbooks? Let’s see-

1. First of all, you need to add a loan account to the chart of QuickBooks accounts. Then open the chart of accounts using the list tab. Then click on “Ctrl” and “N” to create a new account. However, after opening the new account window look under the Assets and Liabilities section, click on “Loan” and click on “Continue”.

2. Change the account type if needed. The loan you are entering is expected to be repaid within a year. However, the default type is considered to be OK. If it is a loan that takes more than a year to repay the loan, the type of account at the top of the page needs to be changed to long-term liability.

3. Then enter all the loan information and give the name of the loan. See that it is a name that you can recognize at a glance. Usually, you use “truck loan” as opposed to “loan acct. #”. Then you have to write a description of the purpose. Next, you need to enter the account number or the number used in checks and other payment forms to identify it as your account. Tax-line mapping can also be accessed by your accountant later. However, if you use the “Enter the opening balance” button, the recipient is the financial institution that will pay you. On the other hand, the amount of the opening balance is the amount you paid.

4. However this can create a new interest expense account for the loan. One of the most common mistakes in making QuickBooks loans is forgetting to pay interest. This reduces the loan policy. It looks like the loan was repaid before it arrived. On the other hand, the information on loan documents will be the policy of monthly payment. It should also be used to determine the amount of interest.

5. Then you have to separate the interest from the principal payment. If you bought a Hummer for 75,000, the payments could be as high as 2,000 per month.

If the loan documents indicate that the monthly interest is a total of 2,000 for a total of 500 500, your payment will be separated by 1,500 per month in principle and 500 for interest.

Then click on the “Write check” icon and write the first check to make your payment. Then go to the Expenditure tab at the bottom half of the Writing Checks screen where the account in the first column is the loan account that you created and named earlier. This amount is usually estimated at 1, 1,500. The second account used in vain is the interest expense account. You created it and wrote the name with 500 as before. Then click “Save and Close”.

6. Then you check the account chart. You also need to open the “List” tab and click on “Account Chart”. However, the amount of Payment Loan liability now needs to be reduced by the amount of the policy paid by the first payer. If the job is not done properly, verify the job. Also, make sure that you follow each step correctly.


With Quickbooks business accounting software you can record the amount of loan deposit and all loan repayments. It also allows you to set up a liability account for short-term or long-term loans to track. So I hope you understand how to enter a loan in QuickBooks.

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